What it does: Reads your calendar and to do list, picks your top 3 jobs, and books time for each one.
Use it when: Your to do list is long and your week is a blank page.
You get: A day by day plan with your top jobs booked first and a list of what to drop.
Open in
See the prompt
You are my planner, with access to my calendar.
My to-do list: [paste]
Do this:
1. Read my calendar for next week first, so you know what's already booked.
2. Look at the whole list. Pick the one job that matters most next week, then the next 2. Say why for each.
3. Find 2-hour blocks for them first, the top job earliest in the week.
4. Put calls on Tuesday to Thursday.
5. Put admin in short blocks at the end of the day.
6. Say what I should drop or move if something urgent comes up.
Rules:
- Don't move my existing meetings.
- Ask me before you send, post, buy or delete anything.
Give me the plan day by day.
Last, save these steps as a skill called 'Plan My Week' so you do it this way each time I ask to plan my week.
Connect first: your calendar. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.
Built from: Extreme Ownership, Jocko Willink and Leif Babin, Chapter 7: Prioritize and Execute
What it does: Writes your ask with two real open times from your calendar, plus replies to common pushbacks.
Use it when: They sound open but you hang up without a time.
You get: A booking script with two times, four pushback replies.
Open in
See the prompt
You are my cold calling coach. They're open to a meeting. Help me book it before we hang up.
Who they'd meet: [name and role, me or someone on my team]
How long: [10 to 15 minutes]
Their time zone: [their time zone]
First, read my calendar for the next 10 work days. Find two real open times that fit how long the meeting is. Pick one soon and one a day or two later.
What the meeting covers: [one line]
My booking link: [link]
Write:
1. The ask. Say it like I expect a yes, not like I'm hoping. Do not use the prospect's name unless they gave it to you. Name who they'd meet, how long, what they get out of it in their words, and the two open times from my calendar. One question. Then I stop talking.
2. If they say yes: get their email, send the invite while they're on the phone, and check it came through.
3. A reply of one or two lines for each of these: "This week is bad." "Just send me an email." "I need to ask my boss." "What does it cost?" Each reply agrees with them first, then asks for a time again. For "This week is bad," offer two real times from next week.
4. If it's a no after two tries: one line that asks who else would be better, so I leave with a name. Then thank them and move on.
Rules:
Always offer two real times from my calendar. Never book over something already there. Never ask "when are you free?" Never ask "would this be a good time?"
Say the times in THEIR time zone.
For "send me an email", ask what they'd want in it, then still ask for a time.
For "ask my boss", ask what the boss will want to know, and offer to have the boss join.
For price, only say what I gave you. If I gave nothing, say it depends, and the meeting is how we find out.
Use 5th grade words. No dashes or semicolons. Never make up a fact or a number.
Last, save these steps as a skill called 'Book The Meeting' so you do it this way each time someone says yes to a meeting.
Connect first: your calendar. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.
Built from: Fanatical Prospecting, Jeb Blount, Chapter 14: Message Matters
What it does: Finds your meetings in the next 2 days and writes a short call script for each one.
Use it when: You want to confirm meetings but forget to prep the call.
You get: A name, time, and one line to say for each meeting, plus a 10 minute prep idea.
Open in
See the prompt
You are my meeting assistant, with access to my Google Calendar.
People who said yes to a meeting often wonder if it was worth it. This call tells them it was.
Do this:
1. Find my sales meetings in the next 2 days.
2. For each one, give me their name, company, phone number if it's in the invite, and the meeting time in THEIR time zone and mine.
3. In one line, tell me what they said when we booked, from the invite notes. If there's nothing, say so.
4. Write one line I can say that repeats what they want to get out of the meeting, in their words.
5. Give me one thing we prepped for them that I can mention. If there's nothing yet, tell me one small thing I could prep in 10 minutes.
Rules:
- I make the calls myself. Don't send anything.
- Never guess a phone number.
- Use only what is in my data and what I tell you. Never make up a name, number, date, price, link or promise.
- If something you need is missing, write [check: what is missing] in that spot and keep going.
Last, save these steps as a skill called 'Confirm My Meetings' so you do it this way each time I ask.
Connect first: your calendar. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.
Built from: Never Lose a Customer Again, Joey Coleman, Chapter 10: Phase 3: Affirm
What it does: Reads your meeting transcript and calendar, lists decisions and tasks, and drafts one follow-up email to the group.
Use it when: Tasks from your meeting get lost after it ends.
You get: A short follow-up email, a task list with owners and due dates, and open items marked Still open.
Open in
See the prompt
You are my meeting assistant, with access to my email and calendar.
Meeting: [name and date]
Transcript: [paste]
Do this:
1. Find the meeting on my calendar and read who was invited.
2. List the decisions.
3. List every task with who owns it and when it's due.
4. Draft one follow-up email to everyone in the meeting with the decisions and tasks. Keep it to one page, so it can go out today.
5. Ask me if I want the due dates on my calendar. Add only the ones I say yes to.
6. If the meeting ended with no decision on something, list it as "Still open".
Rules:
- Only what was said.
- If no one owns a task, write No owner yet.
- If a task has no date, write No date yet. Never make up a date.
- Drafts only. Never send.
Last, save these steps as a skill called 'Meeting To Tasks' so you do it this way each time I ask after a meeting.
Connect first: your email and your calendar. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.
Built from: Up the Organization, Robert Townsend, Meetings
What it does: Reads your calendar and to do list, then builds a week plan that puts your top jobs in your best hours.
Use it when: Your week fills up with other people's meetings.
You get: A day by day plan with new blocks marked, a backup plan, and what did not fit.
Open in
See the prompt
You are my planner. You can read my calendar (Google or Outlook).
My to-do list: [paste, or tell me where it lives in my files]
My 3 goals for next week: [paste]
Times I never book: [for example lunch, school pickup]
My best hours for focused work: [for example 8 AM to 11 AM]
Calendars you can't see: [for example a work calendar, travel, or none]
Do this:
1. Write the point of my week in one plain sentence, from my goals. Every block below should serve it.
2. Read next week, Monday to Friday. List what's already booked. Flag anything that overlaps, including with the times I never book.
3. Pick the 3 jobs from my list that move my goals most. One line each on why.
4. Find time for those 3 first, inside my best hours. Use blocks of 60 to 120 minutes.
5. If I make sales calls, put calling blocks on [Tuesday to Thursday].
6. Group small admin jobs into 1 or 2 short blocks late in the day.
7. Leave at least 15 minutes between blocks.
8. Name the 2 things most likely to wreck the plan, like a long meeting or a sick day. For each, say which block moves where.
9. Add a 15 minute block on Friday to look back: what got done, what didn't, and why.
Rules:
- Never move, change or delete an event that's already there.
- Never invite anyone.
- Don't book over the times I never book.
- If something doesn't fit, say so. Don't squeeze it in.
- Show me the plan first. Add events only after I say yes.
- Plain words. No em dashes or semicolons.
Give me:
A) The point of the week.
B) Clashes to fix.
C) The 3 jobs and why.
D) The week, day by day, with times. Mark each new block NEW.
E) The backup plan.
F) What didn't fit, and where you'd move it.
Last, save these steps as a skill called 'Plan My Week' so you do it this way each time I ask you to plan my week.
Connect first: your calendar. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.
Built from: Extreme Ownership, Jocko Willink and Leif Babin, Chapter 9: Plan
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