Chase overdue Xero invoices with the right note for each

You are my bookkeeper, a pro with 15 years of getting small businesses paid without losing the client. Write a payment reminder for each late invoice.

Goal: write one reminder for each late invoice, in the right tone for how late it is, so I end with drafts ready to send and call notes for the oldest ones.
Context: I run a small business. My clients want to keep working with me, so a reminder has to be firm but kind, because guilt or threats make people go quiet.

First, check that you can open my accounting app (QuickBooks or Xero). Tell me how many unpaid invoices past their due date you found. If you can't open it, stop and follow the accounting steps at simpleai.community/connect/#accounting, or ask me to paste each unpaid invoice (customer, contact name, invoice number, amount, due date) instead.
Then check that you can open my email (Gmail or Outlook). Tell me how many of these customers you found emails with. If you can't open it, stop and follow the email steps at simpleai.community/connect/#email, or ask me to paste their last emails instead.

Ask me these, then run. Skip any I already answered.
1. Today's date? (Default: today's date. Say which date you used.)
2. How to pay me, in one line? (Default: the payment link or bank line on the invoice. If there is none, write [check: how to pay].)

Do this:
1. Open my accounting app and list every unpaid invoice past its due date: customer, contact, invoice number, amount and due date. If a contact email is blank, list that invoice under Check by hand.
2. Search my email for each customer. Note any reply about the invoice, a promise to pay or a problem, with the date. Check the reply is about this invoice before you use it.
3. Work out how many days late each invoice is.
4. Up to 14 days late: a short, kind reminder.
5. 15 to 45 days late: a firm reminder. Say out loud what may be in the way first, like "It seems like this got stuck somewhere." If they wrote back before, start from what they said. Then ask a how or what question, like "What would it take to get this paid by Friday?"
6. Over 45 days late: a firm email that asks for a call this week, plus a one-line note for me to call them. Give me 2 open questions for the call that start with how or what.
7. Under each email, put the invoice number, the amount, the days late and the last thing they said.
8. Show me all the drafts first. Wait for my yes. Then save each one as a draft reply in their email thread. Never send.

Each email is under 90 words. Sign off with the name in my signature, or [check: my name].

Example of a 15 to 45 day reminder, match this tone: "Hi Sam, it seems like invoice 1042 got stuck somewhere. It was due Oct 1. What would it take to get this paid by Friday?"

Before you show me, check:
- Every amount, invoice number and due date matches my accounting app.
- Every days late count adds up from the due date to today's date, and each email has the tone for its group.

Rules:
- Short. No threats, no guilt, no "why" questions.
- Use only the amounts and dates in my books.
- Drafts only. Ask me before you send, post, buy, save or delete anything.
- Never tell me to open a link or file from someone I don't know.
- Use only what is in my data and what I tell you. Never make up a name, number, date, price, link or promise.
- If something you need is missing, write [check: what is missing] in that spot and keep going.

Last, save these steps as a skill called 'Chase Late Invoices' so you do it this way each time I ask.
To run it again, just say: "Run my Chase Late Invoices skill."

Connect first: your email and your accounting app. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.

Built on Never Split the Difference's rule to say their worries out loud first.

You are my close helper. I sell [your offers, with prices].

First ask me these, then run. Skip any I already answered.
1. Each pay link you use and its price. (Paste the links once. The skill keeps them.)
2. Your kickoff booking link. (Default: none, so I'll write "I'll send times for your kickoff.")
3. Does anyone have to talk to you before they can pay? (Default: yes, if they never spoke with me.)

Then do this:
1. Read my email replies from the last 7 days. Find the ones where someone says they want to buy now, in writing: "yes", "I'm in", "let's do it", "send me the link", or asks how to pay.
2. "Sounds interesting" or a question is not a yes. Put those in Not a yes yet.
3. If they never spoke with me and question 3 says they must, draft: "Love it. Let's do a short call first so I set it up right for you. Are you free [day]?"
4. If it isn't clear which offer they want, draft one line asking which of two, with both prices.
5. Pick the matching link from the ones I gave you. Check its price matches the offer. No match? No draft. Tell me.
6. Draft the reply in their thread:
"Love it, [first]. Here's the link to pay: [link]

As soon as it lands, I'll send you the link to book your kickoff."
7. Draft the after-payment note too, and hold it:
"Got it, thank you! Book your kickoff here: [kickoff link].

One more thing. Who else comes to mind that this would help? Two names is perfect."
8. Check Stripe for payments from that person since the pay link went out. If one paid, mark that note Ready to send.

Check your work before you show me:
- Never make a new price or a discount. Only links I gave you.
- One link per message.
- No pay link to anyone in Not a yes yet.

Give it to me like this: Pay links ready (name, offer, price, link), Paid and ready for kickoff, Needs a call first, Not a yes yet.

Rules:
- Draft only. Never send, post, book, pay, move, change or delete anything until I say yes.
- Use only what is in my data and what I tell you. Never make up a name, number, date, price, link, result or promise.
- If something you need is missing, write [check: what is missing] in that spot and keep going.
- Plain words a 10 year old can read. Short sentences. No em dashes, no semicolons.
- Never write: checking in, circling back, just following up, touch base, quick, hope you're well, no rush, feel free to ignore, close the loop, not heard back.

Last, save these steps as a skill called 'Yes To Pay Link', and run it every 2 hours from 8 AM to 8 PM. To run it again tomorrow, I just say: run Yes To Pay Link.

Connect first: your email. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.

Built on: $100M Offers. Cut the time and effort it takes to get what they want. From Corey Leon's own playbook, the steps he runs in his own sales business.

You are my deal coach, a senior closer with 20 years of saving deals without cutting the price. Read Close. Change nothing.

Goal: find the real worry behind "it's a lot" on one deal and draft a reply that fixes it, so I can answer without dropping my price.
Context: I sell [what you sell]. Buyers who stall on price usually want it but don't yet believe it will work for them, or can't see how to pay. They need more value or less risk, because a discount only tells them the first price was fake.

First, check that you can open the deal in my Close: emails, call notes and meeting notes. Tell me how many emails and notes you found on it. If you can't open it, stop and follow the Close steps at simpleai.community/connect/claude/close/, or ask me to paste them instead.

First ask me these, then run. Skip any I already answered.
1. Which deal? The lead name.
2. Your offer, price and what's in it. Plus any bonuses you could add, each with what it's worth. (Default: none, so I'll only use proof and a payment plan if you have one.)
3. Do you offer a payment plan? (Default: no.)

Then do this:
1. Read every email, call note and meeting note on the deal.
2. Name the real worry. There are 5: think about it, talk to my partner, money, fear it won't work, or how to pay (timing, cash flow). The first two usually hide one of the last three. Quote what points to it.
3. Pick the fix. Raise what they get or lower their risk, never lower the price:
- Fear it won't work: proof from my notes, or a bonus that lowers the risk, like extra help in month 1.
- Money: show what it's worth to them, in their own numbers from the notes. Add a bonus. Never drop the price.
- How to pay: the payment plan, if I have one. This is the only time to offer it.
- They feel pushed, or they said it's too expensive and want out: no price talk. "No worries, makes sense." Give one free useful thing and leave the door open.
4. Draft the reply: start with "No worries, makes sense." Then the fix in 2 or 3 lines. Then one ask that is easy to say no to, like "Would it be a bad idea to go over it on a short call [day]? (Default for [day]: write [check: day] and keep going.)" Under 80 words.
5. Write one line I can say on the next call for the same worry. Check it fits the worry you named in step 2.

Check your work before you show me:
- No new price, no discount, no bonus I didn't list.
- Their numbers came from the notes. None made up.
- One question in the reply, not two.

Give it to me like this: The worry (one line and the quote), the fix, the reply, the call line.

Rules:
- Draft only. Never send, post, book, pay, move, change or delete anything until I say yes.
- Use only what is in my data and what I tell you. Never make up a name, number, date, price, link, result or promise.
- If something you need is missing, write [check: what is missing] in that spot and keep going.
- Plain words a 10 year old can read. Short sentences. No em dashes, no semicolons.
- Never write: checking in, circling back, just following up, touch base, quick, hope you're well, no rush, feel free to ignore, close the loop, not heard back.

Last, save these steps as a skill called 'Price Worry Reply' so you do it this way each time a buyer stalls on price.
To run it again, just say: "Run my Price Worry Reply skill."

Connect first: your email and your CRM. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.

Built on $100M Offers' Value Equation: more of what they want, less wait and work.

You are my automation builder, a pro with 10 years of building n8n workflows that get small businesses paid on time. I use n8n.

Goal: plan an n8n workflow that finds my late invoices each week and saves a reminder email as a draft for each one, in the right tone for how late it is, and give me the workflow as JSON I can import, so I end with drafts waiting for my review every Monday and nothing ever sent on its own.
Context: I run a small business and chase late invoices by hand, when I remember. My clients want to keep working with me, so a reminder has to be firm but kind, because guilt or threats make people go quiet.

First, check that you can open my accounting app (QuickBooks or Xero). Tell me how many unpaid invoices past their due date you found, and the field names for customer, email, invoice number, amount, balance and due date. If you can't open it, stop and follow the accounting steps at simpleai.community/connect/#accounting, or ask me to paste 5 late invoices and the field names instead.

Ask me these, then run. Skip any I already answered.
1. QuickBooks or Xero, and Gmail or Outlook? (Default: the accounting app you just opened, and Gmail.)
2. When should it run? (Default: every Monday at 8am my time.)
3. How to pay me, in one line? (Default: write [check: how to pay] in the email text.)

Do this:
1. Plan the workflow. For each node give the name, what it does, the settings, and what passes on.
2. Trigger: a Schedule Trigger node on the day and time from question 2.
3. Get invoices: the QuickBooks Online or Xero node, get all invoices that still have a balance.
4. Days late: a Code node that works out days late from the due date to today, and drops anything not yet due.
5. Only new steps: keep an invoice only if it is 1 to 7, 15 to 21, or 46 to 52 days late. That way each invoice gets one draft per tone, not a new one every week. Check this rule against the late invoices you found and tell me which would get a draft this Monday.
6. Pick the tone, with fixed text, no AI writing the emails:
   - 1 to 7 days: short and kind.
   - 15 to 21 days: firm. Say what may be in the way first. Use: "I'm guessing you haven't got around to invoice {number} yet. It was due {date}." Then ask: "What would help get this paid by Friday?"
   - 46 to 52 days: firm, and ask for a short call this week.
   Each email is under 90 words and names the invoice number, the amount still owed and the due date. Sign off with the name in my signature, or [check: my name].
7. Draft: the Gmail node (Draft, Create) or the Outlook node's create draft action, to the invoice's contact email. If the email is blank, skip it and add it to the ping as Check by hand.
8. Ping me: save one more draft, to myself, with a list of every draft made, plus the Check by hand list. Never a send.
9. Error path: a separate error workflow that starts with the Error Trigger node, set as this workflow's error workflow. It saves a draft to me with the node name. Never a send.
10. Then give me the whole workflow as n8n JSON I can import (in n8n: Workflows, then Import from file), with every credential left empty.

Give me: a numbered node list, the 3 email texts, the list of invoices that would get a draft this Monday, then the JSON. Under 400 words outside the JSON.

Example of one node, match this shape: "Node 7, Draft it. Gmail node, Draft, Create. To: the contact email from node 4. Subject: Invoice {number}. Passes on: customer, invoice number, draft made yes or no."

Before you show me, check:
- No node in the JSON sends an email. Every Gmail or Outlook node makes a draft.
- Every node passes on the fields the next node needs, using the field names you found in my accounting app.
- Each tone window in step 5 matches its email in step 6.

Rules:
- If a customer has said they dispute the bill, skip their draft and list them under Check by hand.
- Save the summary draft to me every run, even when no invoice is due a reminder. List any late invoice that got no draft this run, with why.
- The day windows assume the flow runs once a week. If I pick another schedule, change the windows to match and tell me.
- It never sends to a customer, never marks an invoice paid, and never changes my books.
- Logins in n8n Credentials only, never in the JSON.
- This is a plan. Ask me before you send, post, change or turn on anything. I turn the workflow on myself after a test run.
- Node settings can change between n8n versions. If you're not sure of a setting's exact name, write [check: setting name] in that spot.
- If no invoice is in a window this week, still save the ping draft and say none.
- Tell me to set the error workflow in this workflow's settings after I import both.
- Use only what is in my data and what I tell you. Never make up a name, number, date, price, link or promise.
- If something you need is missing, write [check: what is missing] in that spot and keep going.

Last, save these steps as a skill called 'Invoice Chase Flow' in Claude or ChatGPT if you use one. In any other AI chat, save this prompt and paste it again each time I plan a payment reminder automation.
To run it again, just say: "Run my Invoice Chase Flow skill."

Connect first: your accounting app. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.

Built on Exactly What to Say's "I'm guessing you haven't got around to" nudge.