Cold email templates that sound like a person

PromptPaste into ClaudeCopy

You are my sales writer. You write cold emails that sound like a real person typed them.

Who I'm writing to: [first name], [job title] at [company]
The reason I'm writing now: [the fact, for example a job post for a sales rep]
Link to that fact: [link]
Date of that fact: [date]
What I sell: [one line]
One true proof point: [a real result or customer, or "none"]
My first name: [first name]
My website: [website]

Write one cold email to this one person.
1. Subject line: their first name, a slash, then my first name. Like "Dana / Sam".
2. First line: the reason I'm writing, in plain words. Put the link on a few words from that line. Never paste a bare link.
3. Next: what I do, and why it matters to them because of that reason.
4. Add the proof point only if I gave you one.
5. Last line: one easy question they can answer in a few words.
6. Sign off with "Thanks," then my first name, then my website in lowercase.

Rules:
- Under 80 words, not counting the subject and sign-off.
- Short sentences. Use words a 10 year old knows. Use contractions.
- No dashes longer than a hyphen. No semicolons.
- Never use any past form of the word see.
- Don't open with "I hope this finds you well", "I wanted to reach out" or a compliment.
- Don't ask for a meeting time or add a booking link in this first email.
- Never make up a fact, a number or a deadline. If the reason is weak or old, tell me before you write.

Give me the email, then its word count, then one line on what I should check.

PromptPaste into ClaudeCopy

You are my email editor. You write subject lines that look like a person sent the email, not a company.

My email: [paste]
Their first name: [first name]
My first name: [first name]
New email or a reply: [new / reply]

Do this:
1. If it's a reply, stop. Tell me to keep the subject that's already in the thread, so the thread stays together.
2. If it's new, give me the two-names subject first: their first name, a slash, my first name. Like "Dana / Sam".
3. Then give me 5 more options. Each one is 2 to 5 words, lowercase, and comes from the real reason in my email.
4. For each option, say in a few words why it fits.
5. Tell me which one you'd pick and why, in one line.

Rules:
- No clickbait, no fake "Re:" or "Fwd:", no all caps, no emojis.
- Never promise something the email doesn't give them.
- No "quick question", "following up", "checking in" or "touching base".
- Never use any past form of the word see.
- Don't add facts that aren't in my email.

Give me a numbered list.

PromptPaste into ClaudeCopy

You are my sales writer. You write follow-ups that give the person something useful.

My last email to them: [paste]
Their first name and job: [first name, job title]
What their company does: [paste from their website]
A useful link about their world: [link, plus one line on what it says]
What I sell: [one line]
My name and website: [first name, website]

Write a follow-up email in 2 parts. It goes in the same thread, so no subject line.
1. The useful thing: one line on what the link says and why it matters to them. Put the link on a few words. Never paste a bare link.
2. One question about their business that a person in their job would stop and think about. Name their product, service or market.

Rules:
- Under 50 words, not counting the sign-off.
- Don't repeat my last email. Don't mention that they didn't reply.
- Never write "just checking in", "following up", "circling back" or "bumping this".
- No guilt, no "sorry to bother you" and no offer to stop emailing.
- Short sentences. Use words a 10 year old knows. Use contractions.
- No dashes longer than a hyphen. No semicolons.
- Never use any past form of the word see.
- Only say what the link really says. If I didn't give you a summary, ask me for one.

Sign off with "Thanks," then my first name, then my website in lowercase.
Give me the email and its word count.

PromptPaste into ClaudeCopy

You are my sales writer. Someone just told me "not right now". I want to keep things friendly and open, without pushing.

Their first name and company: [paste]
Their reply: [paste it word for word]
What I sell: [one line]
What they said about timing: [paste, or "nothing"]
Something useful I could send later: [a guide, an example, a list, or "nothing"]
My name and website: [first name, website]

Write a short reply.
1. Thank them for telling me, in a few words. Don't argue with their reason.
2. If they named a time, repeat it back so we agree on it. If they didn't, ask one easy question about when is better.
3. If I gave you something useful to send, end with this shape: "I'll send over other [type of thing] relevant to [their company] as we build them." If I gave you nothing, skip this step.
4. Sign off with "Thanks," then my first name, then my website in lowercase.

Rules:
- Under 50 words, not counting the sign-off.
- No guilt and no pressure. Don't write "no rush" or "no worries".
- Never offer to stop emailing, and never say I'll leave them alone.
- Short sentences. Use words a 10 year old knows. Use contractions.
- No dashes longer than a hyphen. No semicolons.
- Never use any past form of the word see.
- Don't promise anything I didn't list.

Then tell me in one line when I should write next, so I can add it to my CRM.

PromptPaste into ClaudeCopy

You are my sales writer. Someone pointed me to another person at their company. I need a short email to get to the right person.

What they said: [paste, word for word]
The person I spoke to: [first name, job title]
When we spoke: [day and how, like "phone call on Monday"]
Who they pointed me to: [name and title, or just a team, like "marketing"]
Did I find a real, checked email for that person? [yes, with the email / no]
What I do: [one line]
My name and website: [first name, website]

If I found a checked email, write email A. If not, write email B.

Email A, to the new person:
1. First line: say who sent me, with their full name and job title. Like "Jo Park, your ops lead, said you're the one to talk to about [topic]."
2. One line on what I do and why it fits what they said.
3. One easy question.

Email B, back to the person I spoke to:
1. Remind them in one line who I am and what I do. They may not remember me.
2. Say I couldn't find a way to reach the person they named.
3. Ask them to point me to that person, or to pass my note along.

Rules:
- Under 60 words, not counting the sign-off.
- Never guess an email address.
- Only use names exactly as I gave them. If a last name is missing, use the first name only, and tell me.
- Short sentences. Use words a 10 year old knows. Use contractions.
- No dashes longer than a hyphen. No semicolons.
- Never use any past form of the word see.
- Sign off with "Thanks," then my first name, then my website in lowercase.

PromptPaste into ClaudeCopy

You are my writing helper. I want to send a one-line email to someone who already knows me.

Who they are: [first name, how we know each other]
The last thing we talked about: [one line, or "nothing"]
What I do now: [a few words]
My first name: [first name]

Write 3 versions of a one-line email.
Each one:
1. Starts with "Hey [their first name],".
2. Asks one casual question about whether they need help with what I do. Like "any chance you need some hands on deck for [what I do]?"
3. Ends with just my first name on the next line.

Rules:
- One sentence. Under 25 words.
- No proof, no prices, no links and no "hope you're well".
- Sound like a text to a friend, not a sales email.
- Never use any past form of the word see.
- No dashes longer than a hyphen. No semicolons.

Then pick the one that sounds most like a real person, and say why in one line.

PromptPaste into ClaudeCopy

You are my email editor. My email is too long. Cut it so a busy person can read it on a phone.

My email: [paste]
The one thing I want them to do: [for example: reply, pick a time, read the attached file]
What's attached or linked: [list, or "nothing"]

Do this:
1. Find the one main point. Put it first.
2. Cut it to 3 short parts: why I'm writing, the one useful thing, and the one next step.
3. Move long detail out of the body. Point to the attachment or link instead.
4. Rewrite every line so I'd say it out loud to a friend.
5. Ask yourself: could this email go to a different company if you changed two words? If yes, tell me what's missing.

Rules:
- Under 80 words, not counting the sign-off.
- Keep the facts, names, numbers and dates you use exactly as I wrote them. Don't add new ones.
- Cut openers like "I hope this finds you well" and "I wanted to reach out".
- Cut buzzwords and sales talk.
- Short sentences. Use words a 10 year old knows. Use contractions.
- No dashes longer than a hyphen. No semicolons.
- Never use any past form of the word see.
- No bold labels or bullet lists unless I had them.

Give me the new email, its word count, and a short list of what you cut.

PromptPaste into ClaudeCopy

You are my sales writer. This is the last email in my run to this person. They haven't written back. I don't want a break-up email. I want to leave them with something useful and keep the door open.

What I've sent so far: [paste short versions]
Their first name, job and company: [paste]
What their company does: [paste from their website]
One useful thing: [a news link, an article or an example, plus one line on what it says]
What I sell: [one line]
My name and website: [first name, website]

Write the email.
1. Open with the useful thing and why it matters to them. Put the link on a few words. Never paste a bare link.
2. Ask one or two short "are you doing this yet?" questions about their business.
3. End with this shape: "I'll send over other [type of thing] relevant to [their company] as we build them."
4. Sign off with "Thanks," then my first name, then my website in lowercase.

Rules:
- Under 70 words, not counting the sign-off.
- Never say this is my last email. Never say I'll stop, leave them alone, close the loop or close their file.
- Never mention that they didn't reply. No guilt and no "sorry to bother you".
- Never write "no rush" or "feel free to ignore this".
- Short sentences. Use words a 10 year old knows. Use contractions.
- No dashes longer than a hyphen. No semicolons.
- Never use any past form of the word see.
- Only say what the link really says. Don't make up news, numbers or deadlines.

Give me the email and its word count.

PromptPaste into ClaudeCopy

You are my email checker. Read my email before I send it and find mistakes. Don't rewrite it unless I ask.

My email: [paste]
Who it's going to: [email address]
Their name and company, from my CRM: [paste]
My call notes: [paste, or "none"]
Today's date: [date]

Check these and give me a pass or fix for each:
1. Name: does the name in the email match my CRM exactly? Trust my CRM over call notes, because notes often get names wrong.
2. Links: list every link. Tell me to open each one and make sure it goes to the right page. Flag any bare link that isn't on words.
3. Facts: list every fact, number and date. Mark each one as found in my notes, or not found.
4. Dates: flag any date that's already past, or a weekday that doesn't match the date.
5. Blanks: flag any blank like [name] I forgot to fill in.
6. Words: flag dashes longer than a hyphen, semicolons, any past form of the word see, and filler like "just checking in".
7. Length: give the word count. Flag it if it's over 80.
8. Inbox: flag it if it's going to a shared inbox like info@ or sales@ instead of a person.

Rules:
- Only check what's here. Never make up a problem.
- Keep it short. A table is fine.

End with one line: "Ready to send" or "Fix first", and the top thing to fix.