Small tools that do one job well

No paid links. No tool paid to be here.

Steps

1. 1

   Test it with your own list, not their demo.

   For Apify, run a LinkedIn profile check on 50 of your own contacts. For Cal.com, send your link to 5 real prospects. For Tally, send a form to 10 real people.

2. 2

   Check 50 contacts by hand.

   Open 50 of the LinkedIn profiles Apify returned and look at the current job yourself. Count how many match what the robot said.

3. 3

   Pay as you go before any yearly deal.

   Apify's free plan gives you $5 of use a month, then you pay for what you run. Cal.com and Tally both have free plans. Stay there until you need more.

4. 4

   Drop it if more than 20% is wrong.

   That's Kevin Hopp's rule. If more than 10 of your 50 checks are wrong, the robot or the setup is the problem.

5. 5

   Hook each one to your CRM last.

   Get the tool working by itself first. Then send bookings and form answers into your CRM so nothing lives in a side inbox.

The ranking

Apify: try first

• What it does: A store of ready-made robots that collect info from websites, like LinkedIn profiles.
• Price: Free plan with $5 of use a month, then pay as you go (our tool page, Oct 2026). The LinkedIn profile search robot we use cost about $0.10 per search page plus $0.004 per profile in Aug 2026.
• Fits: Teams who want to check a list before paying for phone numbers, or pull public info into a sheet.
• Skip it if: You don't buy contact data and never need info off a website in bulk.
• Watch out: When your plan's usage runs out, robots stop with an error. They don't charge overage, so a run can quietly not finish.

• What people say: Trustpilot: 4.8 out of 5 from 819 reviews (read Oct 28, 2026, Trustpilot page).
• "It is very easy to use and to integrate it with other tools" (Ion Belei on Trustpilot)
• "The only downside is cost once you scale to large review volumes" (Lokesh Sanapalli on Trustpilot)
• Most common praise: easy to use, with ready-made robots that work without much coding.
• Most common complaint: cost adds up at high volume, and setup or errors can be hard to figure out.

Cal.com: try first

• What it does: A booking link. People pick a time that works for you and it lands on your calendar.
• Price: Free plan. Checked Oct 28, 2026.
• Fits: Any seller who books calls and is tired of back and forth emails about times.
• Skip it if: Your company already pays for another booking tool your team uses.

• What people say: Trustpilot: 4.7 out of 5 from 440 reviews (read Oct 28, 2026, Trustpilot page).
• "The customer service is excellent." (Josep on Trustpilot)
• "Customer service is slow with poor communication clarity." (Amanda Stanton on Trustpilot)
• Most common praise: fast, helpful support and easy setup.
• Most common complaint: a few people had slow replies or payment issues that dragged on.

Tally: try first

• What it does: Free forms. Sign ups, intake questions, quote requests.
• Price: Free. Checked Oct 28, 2026.
• Fits: Anyone who needs a simple form today without paying for a form tool.
• Skip it if: You need quiz funnels or very custom forms. Some reviewers say it falls short there.

• What people say: Trustpilot: 3.5 out of 5 from 19 reviews (read Oct 28, 2026, Trustpilot page).
• "Tally makes creating forms so easy!" (Kam on Trustpilot)
• "The interface feels clunky and unintuitive" (Simon Mayrhofer on Trustpilot)
• Most common praise: easy to use, and the free plan has a lot in it.
• Most common complaint: some find the editor confusing, and some want more advanced features.

Prompts you can copy

Check 50 contacts after a LinkedIn scrape

Below are 50 contacts from my CRM and what a LinkedIn scrape returned for each one.

For each row, compare the company in my CRM with the current company on LinkedIn. Mark each one: still there, left, or can't tell. Treat a missing or private profile as can't tell, never as left. At the end, give me the count for each and the percent that left.

My CRM rows: [paste name, title, company, LinkedIn link]
Scrape results: [paste name, current title, current company]

Write a short booking page

I sell [what you sell] to [who you sell to]. Write the text for my booking page.

I need: a meeting name under 6 words, a two sentence description of what we will cover, and 2 questions to ask when they book that help me prep. Plain words. No hype.

Write a form that qualifies a lead

I want a short form for people asking for a quote on [what you sell].

Write 5 questions max. Include name, work email, company, and 2 questions that tell me if they are a good fit, like [team size / budget / timing]. Make every question short and easy to answer on a phone. Tell me which ones should be required.

Sources

FAQ

Is scraping LinkedIn with Apify allowed?

Apify robots collect public info. Read LinkedIn's terms and the robot's page before you run it, and only pull what you need.

Why check LinkedIn before buying a phone number?

People change jobs and their old email can still look deliverable. On one client list we found 64 people who had left. Checking first means you don't pay for numbers of people who are gone.

Do I need Cal.com if I have Google Calendar?

You can share times by hand, but a booking link lets the prospect pick a slot in one click. Fewer emails, fewer lost meetings.

Can Tally send answers to my CRM?

Tally can send answers to other tools on some plans. Test it with one form first and make sure every answer lands in the right field.

Rather have it done for you? We build the system that handles your outreach, one time, and you own it. See how it works.

First posted October 28, 2026. Last updated October 28, 2026. Free to copy and use, CC BY 4.0.