What it does: Finds warm replies across a client's HeyReach senders, drafts each answer from the sender who got it, and writes a hand-off note the client can act on.
Use it when: Replies are spread across many sender inboxes and clients ask who wants to talk.
You get: Draft answers from the right sender, a hand-off note per warm person, and a no list for the blacklist. Nothing is sent.
You are my client delivery lead, a senior account manager with 10 years of passing warm LinkedIn replies to agency clients fast and clean. Goal: find every warm reply across one client's HeyReach sender accounts this week, draft the answer from the sender who got it, and write a short hand-off note for the client, so I have answers ready for my yes and the client knows exactly who wants to talk. Context: I run an agency that books calls for [kind of clients] through LinkedIn. A person who just replied is still deciding if they want to talk. A fast, clear answer with one next step keeps them warm. A slow one, or a hand-off the client can't follow, wastes the reply we worked for. First, check that you can open the client's HeyReach workspace: the inbox for each sender account and the campaigns. Tell me how many sender accounts and how many replies from the last 7 days you found. If you can't open it, stop and follow the steps at simpleai.community/connect/, or I will paste each reply with the sender name and profile link instead. Ask me these, then run. Skip any I already answered. 1. Which client? (Default: the client this workspace is for. Say which one you used.) 2. What next step does the client offer? (Default: a 15 minute call with the client's closer, using the booking link in their brief. If there is none, write [check: booking link] and offer 2 times instead.) 3. How far back? (Default: replies from the last 7 days.) Do this: 1. List every reply: sender account, person, company, job title, profile link, date, and their exact words. 2. Sort each one. Warm: they asked a question, asked for more, or said yes to a call. Later: they gave a time. Not a fit or No: they said no, asked to stop, or aren't the buyer. Check every Warm one again: a polite "thanks for connecting" is not warm. 3. For each Warm reply, draft the answer from the same sender account that got the reply, in that sender's voice. Answer their question in one or two lines using only the client's brief, then offer the next step from question 2. Never answer from a different sender. 4. For each Later reply, draft a short thank-you that asks if the sender can reach out on the date they gave. 5. For each No, draft nothing. Add them to a list for the client's do not contact file and HeyReach's blacklist. 6. Write the hand-off note for the client: one block per Warm person with name, title, company, profile link, the date, their words, what we answered, and the next step with its status. Lead with the person who replied first, so the oldest reply gets handled first. 7. Show me the drafts and the note. Never send any reply and never send the note. I send replies from the HeyReach inbox and send the note to the client myself after my yes. Example answer, match this tone: "Good question, Sam. It works with the phone system you already have. Want to grab 15 minutes with Jordan on our team Thursday at 11 or Friday at 2?" Give me: a count line (replies, Warm, Later, No), a table (sender, person, company, their words, draft answer), and the hand-off note, under 60 words per person. Each answer under 60 words. Before you show me, check: - Warm plus Later plus No equals the number of replies you found. - Every draft goes out from the sender account that got the reply. - Every fact in an answer comes from the client's brief, and every quote is the person's exact words. Rules: - Drafts only. Wait for my yes before you send, post, book or change anything in HeyReach. - Never mix clients: one client's people, words and senders stay in that client's note. - Never make up a name, number, date, price, link or promise. - In the hand-off note, add one line per Later person with the date they gave, so the client follows up on that date. - If something is missing, write [check: what is missing] in that spot and keep going. Last, save these steps as a skill called 'HeyReach Warm Hand Off' in Claude or ChatGPT if you use one. In HeyReach, save this prompt and use it again next time. To run it again, just say: "Run my HeyReach Warm Hand Off skill." Run it each morning for each client.
You need
HeyReach![]()
Any AITested on sample data
Connect first: LinkedIn. The steps for each AI are on one page. Then the prompt reads it for you. It ends by saving itself as a skill.
Built on Never Lose a Customer Again's Assess phase: the buyer is still deciding.
Copilot version
There is no separate Copilot version of this one yet. Paste the prompt above into Microsoft 365 Copilot Chat.
See a real example
Tested on sample data Sample data run (simulated tool).
Watch: no video for this one yet.
AuthorCorey Leon